Privacy Policy

Children and War (UK) Privacy Policy, 2022

Our Registered Address:

83 Grove Park,
SE5 8LE Email:

Children and War UK ensures the privacy of the personal data we process in line with the UK General Data Protection Regulation 2021. In this Privacy Notice, you will find information about the type of information we collect about you, how we process and protect it as well as your privacy rights.

The type of information we collect

The main data we collect and maintain are name, telephone number, address and e-mail address.
In addition we may request information such as professional skills, languages and screening data.

We may also request and retain images such as photographs or drawings

How we get the personal information and why we have it

Most of the data we process relates to you as an individual and is provided directly by you. We may also receive personal information indirectly from partner organisations delivering or evaluating our methods.

We use your information in a variety of ways:-

  1. We typically have, and need, personal data for individuals working or volunteering for us. This is to allow us to run the charity and to safeguard both individuals and the employment rights of individuals.
    a. The legal basis in this respect is UK GDPR art. 6 (1) a, consent.
  2. In fulfilling the aims of the charity we use information that you give us to administer, evaluate and disseminate training as well as support the humanitarian use of training a. The legal basis of this is UK GDPR art. 6 (1) a and b, consent and contract.
  3. Children and War (UK) develops and evaluates interventions either independently or in co-operation with other institutions and organisations. Your personal data may be used to further knowledge and monitor effectiveness as a part of the research we support.
    a. The legal basis in this respect is UK GDPR art. 6 (1) a, b, and f consent, contract and legitimate interest.
  4. To enable us to further the aims of the charity we use data from those with whom we collaborate, including supporters, in order to raise awareness, provide information and fundraise.
    a. The legal basis in this respect is UK GDPR art. 6 (1) a and b, consent and contract.

Sharing your data

We may share this information with suppliers of IT services and their sub-suppliers where it is necessary for them to provide their services to us such as in the provision of on-line conferencing. We have data processing agreements with such parties ensuring that they do not use such data for their own purposes.

We do not disclose personal data in any other way, unless requested by our clients or unless it is necessary to comply with laws or public authority requirements. We do not sell personal data.

Our lawful bases for processing your information

Under the UK GDPR (2021) the lawful bases we rely on for processing your information will be one of the following:

  1. Your consent. You are able to remove your consent at any time. You can do this by unsubscribing or by contacting the address below.
  2. We have a contractual obligation.
  3. We have a legitimate interest.

Data retention

We store your personal data for as long as it is necessary to fulfil the purposes described in this Privacy Notice. Specifically:

  1. We store details of contacts in 5 years periods after which the lists are reviewed. Information no longer relevant to Children and War (UK) are deleted from the lists and all data are deleted.
  2. We store the names and e-mail addresses of individuals who have consented to receive newsletters and other publications electronically until such time as consent is withdrawn.
  3. We make backup copies of our data, which are deleted after 2 years.

Your data protection rights

You have several rights under the current privacy regulations. These are listed below. Please do not hesitate to contact us if you wish to exercise your rights or make a formal complaint. Our address for Data Protection queries is below. We will respond to your inquiry as soon as possible, generally within one month at the latest.

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to maintain but no longer use your personal information in certain circumstances.
  • Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

How to enquire or complain

If you have any concerns about our use of your personal information or if you wish to make a complaint, you can reach us at:

GDPR Enquiry
Chair of the Board of Trustees
Children and War (UK)
83 Grove Park, London, SE5 8LE
Contact email:

You can also complain to the ICO if you are unhappy with how we have used your data.

Information Commissioner’s Office Wycliffe House
Water Lane
Cheshire SK9 5AF